2018 ANNUAL GENERAL MEETING

Event dates: November 14, 2018 - November 14, 2018
Price: FREE

Notice is hereby given to all Members and Life Members of the Caulfield Bears Football & Netball Club Inc. of the 2018 Annual General Meeting to be held on Wednesday 14 November 2018 (7.30pm start) at The Glasshouse Caulfield, Station Street, Caulfield East
The purpose of the meeting is to:

  1. Confirm the Minutes of the 2017 Annual General
  2. Presentation of the 2018 Annual Report (including Financial Statement);
  3. Election of Office Bearers and Ordinary Members of Committee for 2019;
  4. Constitutional Amendments:
    A resolution is sought from members at the Annual General Meeting which amends the criteria for Life Membership so as to recognise the number of games played or years of service acting as a Club official or volunteer with:
    (a)   our formation clubs; and/or
    (b)   the junior body of our club (CBJFC)
    (herein “eligible service at formation and Junior clubs”).
    Eligible service at formation and Junior Clubs shall qualify up to a maximum of 50% of the total required number of games played or years of service to qualify for Life Membership as set out in sub-clause 3(10) of the Club’s Constitution.
    It is proposed that the following resolution be put to the Annual General Meeting of the Club for its approval:
    “Addition of sub-clause 3(11)
    3(11)   For the purposes of sub-clause (10), the criteria for Life Membership shall take into account
    eligible service at formation clubs (St Kevins Ormond FC & St Andrews Gardenvale) and
    Caulfield Bears Junior Football Club, which is defined as:
    (a)     games played or years of service as Club official or volunteer undertaken by the person
    nominated for LIfe Membership at St Kevins Ormond Football Club, St Andrews
    Gardenvale Football Club and Caulfield Bears Junior Football Club; and

    (b)      a maximum of 50% of the total required number of games played or years of
    service to qualify for Life Membership of the Club.
    Amendment of sub-clause 3(3)
    3(3)      A nomination of a person for membership of the Club:
    (a)     shall be made in writing in the form as approved by the General Committee
    and
    (b)      shall be lodged with the Secretary of the Club.

    Insertion of clause 3(1A)
    3(A)             Hall of Fame
    3(A)(1)        The Club shall acknowledge and celebrate persons who have made significant
    contributions to the Club by inducting persons into the Club’s Hall of Fame.
    3(A)(2)        Subject to sub-clause (6), persons may be nominated for induction into the Hall of Fame
    by members of the Club in the form prescribed by the Committee in one of the following
    categories:
    (a)    player, who should be retired for a minimuim of three (3) years prior to nomination;
    (b)    coach;
    (c)     administrator; or
    (d)     official.
    3(A)(3)         Subject to sub-clauses (4) and (6), nominations for induction into the Hall of Fame may be
    approved by ordinary resolution of the Committee of the Club every “five-year milestone
    season”.
    3(A)(4)         The Committee of the club  must satisfy itslef that the person nominated for induction to the
    Hall of Fame has:
    (a)     demonstrated attributes including longevity, quality of performance, integrity,
    sportsmanship, good character and promoted the values of the Club, and
    satisfied at least one of the following criteria:
    (1)   played a minimum of 350 games for the Club (“player” category);
    (2)   coached  a minimum of 350 games for the Club (“coach” category);
    (3)   provided 25 years’ service to the Club as an administrator, the role of which
    is regularly undertaken throughout each respective season (“administrator”
    category; or
    (4)   provided 25 years’ service to the Clulb as an official, the role of which
    is regularly undertaken throughout each respective season (“official”
    category).
    3(A)(5)       For the purpose of sub-clause (4), the criteria for induction to the Club’s Hall
    of Fame shall take into account service at our formation clubs and the Junior
    body of the Club, which is defined as games played, games coached or years
    of service as an official or administrator undertaken by the person at St Kevins
    Ormond Football Club, St Andrews Gardenvale Football Club and Caulfield
    Bears Junior Football Club.
    3(A)(6)       Nominations for nominee inductees into the Hall of Fame shall be received
    before the thirtieth day of April of every fifth year, beginning from the twenty
    fifth year of the Club, being the year 2018 and a “five-year milestone season”.
    3(A)(7)       Subject to sub-clause (3), inductions into the Hall of Fame shall
    be announced at an official Club function celebrating each “five-year
    milestone season” of the Club”.

    5.    Nomination of Life Members – there are no nominations for life membership;
    6.    General Business.
    A copy of the Minutes of the 2017 Annual General Meeting will be provided upon request.
    A copy of the 2018 Annual Report will be available at the meeting.
    Regards,
    Chris Bugden
    Club Secretary
    Tel. 0403 237 292